Job Description

In the role of Events Coordinator, you will assist in planning, organizing, and executing a wide variety of events, including corporate functions, conferences, trade shows, incentive trips, and social gatherings. This position offers an excellent opportunity for an individual looking to develop a career in event management while gaining hands-on experience in a fast-paced and creative environment.

Responsibilities

• Assist in the planning and coordination of events, including venue selection, vendor management, scheduling, and logistics.
• Serve as a point of contact for clients, vendors, and other stakeholders, ensuring all event details are clearly communicated and executed.
• Help source and liaise with vendors (caterers, decorators, AV technicians, etc.), ensuring they meet quality standards and event timelines.
• Provide on-the-ground support during events, including overseeing set-up, managing event timelines, and troubleshooting any issues that may arise.
• Assist with tracking event budgets, ensuring costs are within approved limits, and maintaining accurate records of expenditures.
• Support the promotion of events through social media, email campaigns, and other marketing channels as directed.
• Help with event debriefs, collecting feedback, and contributing to post-event reports for continuous improvement.
• Assist with event documentation, including contracts, permits, and any necessary paperwork.
• Perform additional duties as assigned.

Minimum Qualifications

• Ability to travel to event locations for all necessary site visits and execution of events.
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with event management software is a plus
• Attention to detail and ability to multitask in a fast-paced environment
• Ability to work independently and as part of a team
• Required Experience and Education
• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, Project
• Management, or a related field (or equivalent experience).
• Previous internship or 1-2 years of experience in event planning, hospitality, or a related field is a plus, but not required.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

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